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Starting in person Scouting meetings and activities

Re-initiating Unit meetings and Activities in Pikes Peak Council

 

We know you are all anxious to go forward with your programs as Colorado eases the guidelines and restrictions on activities in the state.  We are all as anxious as you are to get things moving again in Pikes Peak Council Scouting.

It is very important that we go about starting up our in-person programs smartly and safely.  That means following appropriate guidelines and adhering to safety practices to minimize the risk of exposure and maintain a high level of hygiene as we go forward.

We anticipate being able to commence district and unit level activities on or around July 1, 2020.  After July 1st, many communities will begin entering the “Protect our Neighbors” phase of reopening, the guidelines for this phase will start to allow in person meetings and activities.  Units should not conduct meetings or activities until your community has entered the “Protect our Neighbors” phase of Colorado reopening.  The current plan for Pikes Peak Council is to allow district and unit level meetings and activities in accordance with the BSA SAFE Restart Scouting Checklist and the state guidelines contained on the Colorado COVID-19 Protect Our Neighbors phasing site located at https://covid19.colorado.gov/protect-our-neighborsExternal Link. (guidelines currently being finalized)

Once meetings/activities commence, they should follow the specific guidelines published for resident camps and outdoor activities. This will mean that meetings will not look like a pre-COVID activity and will require some planning before implementing meeting activities. In general, the current guidance is that meetings must follow the following structure:

  • Youth Protection guidelines must be strictly adhered to
  • Social distancing of 6 feet always
  • Masks required
  • All scouts must have an informed consent signed by their parent(s)/guardian(s) acknowledging the risk of COVID-19 and adherence to safety guidelines.
  • Leaders should post guidance and signs to maintain required physical distancing, respiratory etiquette, and hygiene.
  • Pre-Meeting screening for COVID exposure and sickness (fever, congestion, etc.).
    • Checks should include temperature check (no-touch sensor is the preferred method)
  • Hand Sanitizer should be made available for each group.
  • Outdoor activities may be held with up to 25 people with working groups (patrols/dens) of 8-10 Scouts and 2 adults.
    • Outdoor groups of up to 50 to gather for limited non-physical group activities following the outdoor event guidance. (example:  Large Troop with 2 groups of 25 has an outdoor flag ceremony together ans short announcements - the 2 groups are separated from each other)
  • Indoor activities should be limited to groups (patrols/dens) of 8-10 Scouts and 2 adults with no interaction between groups.
  • Scouts must remain with their group and not mix with other groups during structured time or free time, including pick up and drop off.
  • Limit exposure to the general public. When there is a possibility of exposure, Scouts and adults should strive for physical distancing or wear masks/face coverings.
  • If food is planned for the meeting or activity, it should be as follows:
    • No communal buffet style, self-serve food service or shared utensils.
    • Unit members should bring their own food or be provided pre-plated or “grab and go” options.
    • All water is to be brought by each individual
    • No food or water sharing.
    • If staggered and a common area for eating is used, clean and disinfect surfaces of dining area between groups/dens/patrols.
  • Ensure cleaning and disinfecting of commonly touched surfaces
  • Whenever possible, limit activities that are not conducive to the required 6 feet of physical distancing or could pose a safety hazard when Scouts and adults are physical distancing.
  • Non-essential visitors should not be allowed to visit program meetings or activities.

 

Re-initiating Unit overnight camping and training in Pikes Peak Council

 

We know you are all anxious to go forward with your programs as Colorado eases the guidelines and restrictions on activities in the state. We are all as anxious as you are to get things moving again in Pikes Peak Council Scouting – especially when it comes to overnight camping.

Just like with our unit activities, it is very important that we go about starting up our in-person programs smartly and safely. That means following appropriate guidelines and adhering to safety practices to minimize the risk of exposure and maintain a high level of hygiene as we go forward.

We anticipate being able to commence overnight camping and training, such as National Youth Leader Training (NYLT), on or about July 1, 2020. After July 1st, many communities will begin entering the “Protect our Neighbors” phase of reopening, the guidelines for this phase will start to allow in person meetings and activities.  Units should not conduct overnight activities until their community and that community they intend to have their activity have entered the “Protect our Neighbors” phase.  NYLT scheduled for July will be provided separate, specific guidance (in accordance with CDHS Childcare Licensing) through the course director regarding their staff weekend and course commencement.

 

The current plan for Pikes Peak Council is to open Units, District and Council level overnight and activities in accordance with the attached BSA information sheet and the state guidelines contained on the Colorado COVID-19 phasing site currently at https://covid19.colorado.gov/safer-at-home/residential-campsExternal Link. Once overnight activities commence, they must follow the specific guidelines published for resident camps and outdoor activities. This will mean that overnight outings will not be structured or implemented the way outings were conducted before the outbreak, to include limitations on tent occupancy, patrol vice unit level activities, isolation of patrols/assigned patrol adults from each other and the preparation and serving of food.

The BSA SAFE Restart Scouting Checklist and Colorado guidelines should be reviewed prior to planning any day or overnight outdoor activities and incorporated into the outing plan. NYLT and unit overnights will comply with the Colorado guidelines for resident camps. Day outings will comply with the Colorado guidelines for day camps. The Colorado guidelines for Outdoor Recreation Guidance should also be reviewed for applicable information.

 

 

Pikes Peak Council Risk Management Committee

 

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