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Starting in person Scouting meetings and activities

Re-initiating Unit meetings and Activities in Pikes Peak Council

 

We know you are all anxious to go forward with your programs as Colorado eases the guidelines and restrictions on activities in the state.  We are all as anxious as you are to get things moving again in Pikes Peak Council Scouting.

It is very important that we go about starting up our in-person programs smartly and safely.  That means following appropriate guidelines and adhering to safety practices to minimize the risk of exposure and maintain a high level of hygiene as we go forward. In no case should these guidelines supplant local county health department, state health department or chartering organization guidelines or subsequent changes to published guidelines should they become more stringent than what is published below.

We are initiating Key 3 training for meeting construct and conduct as well as a certification process for units to ensure they are properly prepared to conduct meetings and activities under COVD-19 limitations. Units should not conduct meetings or activities until the process is complete and the unit is certified to meet.  Once certified, units will be allowed to participate in council/district activities and conduct unit level meetings and activities in accordance with the BSA SAFE Restart Scouting Checklist and the state guidelines contained on the Colorado COVID-19 Safer at Home phasing site located at https://covid19.colorado.gov/safer-at-homeExternal Link as well as the guidance by sector for children’s camps and sports, indoor activities and outdoor activities at https://covid19.colorado.gov/guidance-by-sectorExternal Link

Once meetings/activities commence, they should follow the specific guidelines published for children camps and sports, indoor activities and outdoor activities. This will mean that meetings will not look like a pre-COVID activity and will require some planning before implementing meeting activities. In general, the current guidance is that meetings must follow the following structure:

  • Youth Protection guidelines must be strictly adhered to
  • Pre-Meeting screening for COVID exposure and sickness (fever, congestion, etc.).
  • Checks should include temperature check (no-touch sensor is the preferred method)
  • Hand Sanitizer should be made available for each group.
  • Social distancing of 6 feet always, 10 feet for singing or other energetic activities.
  • Masks are required
  • All scouts and adults must have an informed consent signed by their parent(s)/guardian(s) and an acknowledgment of the safety guidelines (part of unit certification to meet).
  • Leaders should post guidance and signs to maintain required physical distancing, respiratory etiquette, and hygiene.
  • Outdoor activities may be held with up to 25 people with working groups (e.g. patrols or den) of 10 Scouts including adults.
  • Indoor activities should be limited to groups (patrols/dens) of Scouts (includes adults) with no interaction between groups.
    • If the indoor space is large enough to allow for social distancing (6 feet between each camper and minimum of 36 square feet per camper), more than one stable group could be in an indoor space at the same time as long as there is adequate space between groups and safe egress is not compromised.
    • Patrols/Dens must remain with their group and not mix with other groups during structured time or free time.
    • This calculator is to be used for determining capacity of your venue: https://covid19.colorado.gov/safer-at-home/social-distancing-calculator-for-indoor-and-outdoor-eventsExternal Link
  • Scouts must remain with their group and not mix with other groups during structured time or free time, including pick up and drop off.
  • Limit exposure to the general public. When there is a possibility of exposure, Scouts and adults should strive for physical distancing and wear masks/face coverings.
  • If food is planned for the meeting or activity, it should be as follows:
    • No communal buffet style, self-serve food service or shared utensils.
    • Unit members should bring their own food or be provided pre-plated or “grab and go” options.
    • All water is to be brought by each individual
    • No food or water sharing.
    • If staggered and a common area for eating is used, clean and disinfect surfaces of dining area between groups/dens/patrols.
  • Ensure cleaning and disinfecting of commonly touched surfaces
  • Whenever possible, limit activities that are not conducive to the required 6 feet of physical distancing or could pose a safety hazard when Scouts and adults are physically distancing.
  • Non-essential visitors, observers or participants should not be allowed to attend program meetings or activities.

 

Unit certification for meetings, outdoor activities and overnight events consists of:

  1. Unit Key 3 (Unit Leader, Committee Chair, Chartered Organization Representative) attendance at one of the Zoom training sessions. At a minimum, a representative from the charter organization and the Unit Leader or Committee Chair must attend. Attendance by the complete Key 3 is highly encouraged.
  2. Completing a Review of applicable guidelines and BSA SAFE Restart checklist and incorporation of these guidelines into meeting/event planning.
  3. Parents/guardians sign and return the informed consent and guidelines acknowledgement forms to the unit leadership.
  4. Scouts and parent/guardian sign and return the Scout informed consent form to the unit leadership
  5. Completed/signed certification forms indicating completion of training and receipt of informed consent and guideline acknowledgement forms must be returned pikes.peak@scouting.org

Re-initiating Unit overnight camping and training in Pikes Peak Council

 

Just like with our unit activities, it is very important that we go about starting up our overnight programs smartly and safely.

Units will certify to conduct overnight activities in conjunction with their meeting certification to ensure they are properly prepared to conduct overnight activities under COVD-19 limitations. Units should not conduct overnight activities until the process is complete and the unit is certified to meet.  Once certified, units will be allowed to participate in council/district activities and conduct unit level overnight activities in accordance with the BSA SAFE Restart Scouting Checklist and the state guidelines contained on the Colorado COVID-19 Safer at Home phasing site located at https://covid19.colorado.gov/safer-at-homeExternal Link as well as the guidance by sector for children’s camps and sports, indoor activities and outdoor activities at https://covid19.colorado.gov/guidance-by-sectorExternal Link. Units must review and incorporate Personal Protective Equipment (PPE) requirements for those treating individuals who become ill during day and overnight events (masks, face shields, gloves, etc).

Adherence to these guidelines will mean that overnight outings will not be structured or implemented the way outings were conducted before the outbreak, to include limitations on tent occupancy, patrol versus unit level activities, isolation of patrols/assigned patrol adults from each other and the preparation and serving of food.

The BSA SAFE Restart Scouting Checklist and Colorado guidelines should be reviewed prior to planning any day or overnight outdoor activities and incorporated into the outing plan. Unit overnights will comply with the Colorado guidelines for resident camps. Day outings will comply with the Colorado guidelines for day camps. The Colorado guidelines for Outdoor Recreation Guidance should also be reviewed for applicable information.

If a situation should arise where Youth protection requirements come into conflict with these rules or guidelines, youth protection requirements take precedence. Should such a situation occur, the appropriate unit leader will immediately notify the Scout Executive and/or the Council Medical Director/Council Youth Protection Chair. The best mitigation for this potential conflict is incorporating this consideration into meeting/event planning.

Unit certification for meetings, outdoor activities and overnight events consists of:

  1. Unit Key 3 (Unit Leader, Committee Chair, Chartered Organization Representative) attendance at one of the Zoom training sessions. At a minimum, a representative from the charter organization and the Unit Leader or Committee Chair must attend. Attendance by the complete Key 3 is highly encouraged.
  2. Completing a Review of applicable guidelines and BSA SAFE Restart checklist and incorporation of these guidelines into meeting/event planning.
  3. Parents/guardians sign and return the informed consent and guidelines acknowledgement forms to the unit leadership.
  4. Scouts and parent/guardian sign and return the Scout informed consent form to the unit leadership
  5. Completed/signed certification forms indicating completion of training and receipt of informed consent and guideline acknowledgement forms must be returned pikes.peak@scouting.org

Pikes Peak Council Risk Management Committee

 

Useful Links:

Health Department COVID-19 Links

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