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Incident Reporting

An incident has occurred:
1. Take care of the injured/find a safe place.
2. Preserve and document the evidence/take photos if appropriate.
3. Complete an incident report and notify your local council.
Timely, clear, concise, and complete incident reports allow for an appropriate response and an opportunity for analysis while promoting continuous improvement of our programs. You can report incidents, near misses, and youth protection / membership infraction incidents to your local council or enter them yourself.
 

So, how do I report an incident?

 
• Gather the facts using the tools below.

Incident Information Report:

Use this tool to report all injuries, illnesses, and incidents during Scouting activities or on council-owned properties that require the intervention of a medical provider beyond basic Scout-rendered first aid.
 
Click Download to access the Incident Reporting Tool.  Download 

Youth Protection / Membership Infraction report:

Use this tool to report all allegations of abuse, violations of BSA guidelines or policies, inappropriate behavior by a Scout/Scout leader/parent/other.
 
Click Download to access the Youth Protection/MI Tool. Download 

Near Miss Incident Information Report:

Use this tool to report near misses in programs such as COPE and climbing activities. A near miss is an incident that did not result in injury, illness, or damage by definition but that had the potential to have done so.
 
Click Download to access the Near Miss Reporting Tool.  Download 

Then

  • Report the incident to your local council. (Pikes Peak Council @ (719) 634-1584 

OR

Crisis Communications Support:

Even though a crisis may be local, the impact to your council and the organization can be impactful and far-reaching. That’s why it is important to immediately engage the BSA’s Crisis Communications support team by emailing PR@scouting.org as soon as you become aware of a situation, even if media is not yet involved. The team will respond quickly to support you with the needed communications so that you can focus on the incident at hand. Important note: Contacting the crisis team alone does not qualify as filing an incident report.

Occupational Injury Reporting:

All employers are required to notify OSHA when an employee is killed on the job or suffers a work-related hospitalization, amputation, or the loss of an eye. An in-patient hospitalization, amputation, or eye loss must be reported within 24 hours.

*All fatalities must be reported within eight hours.

To Make a Report

•     Call the nearest OSHA office.

•     Call the OSHA 24-hour hotline at 1-800-321-6742 (OSHA).

•     Report online 

•     Be prepared to supply the following: the business name; names of employees affected; the location and time of the incident, a brief description of the incident; and the name and phone number of the contact person.

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